--- title: Search and filter your changes | Actorly description: Search Changes by what changed and narrow it by resource, type of change, who, how sure Actorly is and date. Find what one person or app changed. canonical: https://actorly.app/docs/find-what-changed/search-and-filters --- # Search and filter your changes Open **Changes**, type in the search box and use the filter buttons beside it: **Resource**, **Change**, **Who**, **Confidence** and **Date**. Search looks at what changed, not at people, so to find what one person or app changed you use the **Who** filter and then pick their name. Every row still shows the name beside its confidence word, because a name is a match, not a certainty. Watch and Restore Updated Oct 15, 2026 ### On this page 1. How do I find what one person or app changed? 2. How does search work? 3. What can I filter by? 1. How the date ranges are counted 2. The four counts 4. What does it mean when nothing matches? 5. How far back does search reach? 6. Can I export what I am looking at? 7. A worked example 8. Frequently asked questions ### In this topic: Find what changed - [Read a change: before, after, when and who](https://actorly.app/docs/find-what-changed/reading-a-change) - [Search and filter your changes](https://actorly.app/docs/find-what-changed/search-and-filters) - [Browse everything Actorly holds in the Data room](https://actorly.app/docs/find-what-changed/data-room) - [See one product's full history](https://actorly.app/docs/find-what-changed/see-one-products-history) - [Find a deleted product or other item](https://actorly.app/docs/find-what-changed/find-a-deleted-product) ## How do I find what one person or app changed? 1 **Open Changes.** Choose **Changes** in the app's menu. 2 **Set the date.** Choose the **Date** filter and pick **Today**, **Last 7 days**, **Last 14 days**, **Last 30 days**, **This month**, **Last month**, **All time** or **Custom**. The Timeline opens on Last 30 days. 3 **Choose Who.** Pick **Staff member** or **App**. A name choice appears, labelled **Staff name** or **App name**. Pick a name from the list, which shows the 20 most recent names Actorly has recorded. 4 **Read the answer.** The table and the four counts above it now describe only that person or app, filtered by the date you chose. The filter row sits above the table. The counts at the top follow the filters. ## How does search work? The search box is labelled **Search changes**. It matches the start of words, ignoring case and accents, so "prod" finds "product". Every word you type of two or more characters is treated as the start of a word, a one-character word must match exactly, and all your words must match, in any order. Punctuation separates words, and at most 12 words are used. It searches four things: the change summary, the item's name, the field names and the stored values. It does not search who made a change, dates or the Source. A person's or app's name is found by the **Who** and name filters, not by search. Customer values that Actorly protects are held back from the search index, so they cannot be found by search. ## What can I filter by? FilterThe choicesNotes ResourceThe kinds Actorly records changes for, such as Products, Collections, Discounts and ThemesOnly kinds Actorly can currently record are offered. Change**Created**, **Updated**, **Deleted**, and the customer-merge outcomes Who**Anyone**, **Staff member**, **App**, **Shopify**, **Actorly**, **Unknown**, **Not attributed yet** No change carries Actorly as its actor today, so that choice can return nothing. Staff name or App nameA staff member or an appAppears after you choose Staff member or App. Confidence**Likely**, **Possible**, **Unknown**, **Not attributed yet** A row can also read **Investigating**, but that is not a filter choice. Date**Today**, **Last 7 days**, **Last 14 days**, **Last 30 days**, **This month**, **Last month**, **All time**, **Custom** The Timeline opens on Last 30 days. A direct link to the Deleted tab opens on All time. **Clear all** removes every filter. A button at the end of the row sorts by time: **Newest first** or **Oldest first**. ### How the date ranges are counted **Today** is your store's calendar day. **Last 7 days**, **Last 14 days** and **Last 30 days** count back from now in blocks of 24 hours. **This month**, **Last month** and **Custom** count UTC days, so if your store is far from UTC a change made late in the evening can fall on the next day at the edge of those ranges. Rows are ordered by the time Shopify says the change happened, not the time Actorly received it. A page holds 50 rows. ### The four counts **Changes**, **Resources affected**, **Deletions** and **Oldest change** describe the whole filtered set, not the page. "One item changed forty times counts once" under Resources affected. The trend beside a count appears only when a whole earlier period of the same length exists after you installed. ## What does it mean when nothing matches? An empty result says why, in words that never claim your store was quiet. What the page saysWhat it meansWhat to do No changes match these filters"Your history has not changed, this view of it has."Choose **Clear filters**. Nothing matches "your words""Search finds words that start with what you typed", so "prod" finds "product".Try a shorter or different word. Nothing recorded in the range"Records from other dates are not shown, so this is not the same as nothing happening."Choose **All time** or **Clear filters**. Nothing recorded in Last 30 daysThe default window emptied a complete history, so it counts as a filter and says so, not "No changes yet".Choose a longer range. Still building your historyThe first import is still running.Wait. See [Is Actorly recording my store?](https://actorly.app/docs/when-something-looks-wrong/is-actorly-recording) Outside your plan's historyHistory before the date shown is outside your plan's window.See the plan section below. A link that carries a **Who** filter Actorly does not offer is refused, and says so: "A filter in this link was not applied". The list is not narrowed by it, so do not read the list as a result of that filter. ## How far back does search reach? As far as your plan keeps history: 3 months on Actorly Watch, unlimited on Actorly Restore. History before your plan's window is outside your plan, the list says so with the date it applies from, and removed history cannot be brought back. See [Compare Actorly Watch and Actorly Restore](https://actorly.app/docs/plans-and-billing/plans-and-history). ## Can I export what I am looking at? On Actorly Restore, build an export in the Data room, choosing the date range and resource type there. On Actorly Watch, exporting is part of Actorly Restore. See [Export your change history to CSV or JSON](https://actorly.app/docs/keep-export-and-delete-your-history/export-your-history). ## A worked example Sample: you want to know which apps changed products this month. Choose **Date: This month**, **Resource: Products**, **Who: App**. The list narrows to product changes made by apps, and the counts above follow. Add **Confidence: Possible** to see only those where several entries named the same app. Now type "tag" in the search box: only changes whose summary, item name, field names or values contain a word starting with "tag" remain. Clear all returns to the full list. ## Frequently asked questions ### Can I search by a person's name? Not in the search box. Use the **Who** filter, choose the staff member or the app under **Name**, then read each row's confidence word. ### How far back does search reach? As far back as your plan keeps history: 3 months on Actorly Watch, unlimited on Actorly Restore. ### Why can I choose a Name only after choosing Staff member or App? The name list holds the staff members and apps Actorly has recorded, labelled **Staff name** or **App name**, so it applies only to those two kinds. Shopify, Actorly, Unknown and Not attributed yet carry no name. ### Why is the Deleted tab showing the same date range as the Timeline? It does not change. The range you have is kept when you switch tabs, including the default Last 30 days, so the Deleted tab can show "Nothing recorded in Last 30 days" until you choose **All time**. A direct link to the Deleted tab opens on All time. ### Does the Who filter guess? No. A name is shown only when an entry in Shopify's activity log lines up with the change, and it carries a word for how sure Actorly is. Shopify gives timing, not certainty, so the strongest word is Likely. ### Why is the list shorter than I expected? Check the **Date** filter: the Timeline opens on Last 30 days. Choose **All time** to see the rest, up to your plan's history window. ### Why did a link not apply my filter? A link carrying a filter Actorly does not offer is refused: "A filter in this link was not applied". The page says which, and the list is not narrowed by it. ## Related articles [Read a change: before, after, when and who Open any change in Actorly to see the value before and after, when it happened, who made it with how sure Actorly is, and how Actorly learned of it.](https://actorly.app/docs/find-what-changed/reading-a-change)[See one product's full history Open any product in Actorly to see every recorded change to it, with the value before and after each.](https://actorly.app/docs/find-what-changed/see-one-products-history)[See who made a change, and how sure Actorly is Actorly shows who made a product change when Shopify reports it, always beside how sure it is: Likely, Possible, Unknown, Not attributed yet or Investigating.](https://actorly.app/docs/see-who-made-a-change/who-made-it) **Still stuck?** Chat with us, or write to [team@actorly.app](mailto:team@actorly.app). 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